Submit an abstract
Important Dates
December 1, 2025: Abstract submission opening
February 2, 2026: Abstract submission deadline
March 16, 2026: Notice of acceptance
April 27, 2026: Early bird and presenting author registration deadline
Conference Format and Venue
The Photonics 2026 Conference will be held at the Centre des congrès de Québec in Québec City, Canada.
All Plenary, Oral, and Poster presentations will take place onsite and live, according to the official conference program. Presenters are expected to be available for the duration of their session to answer questions and take part in discussions.
Selection Process
The abstracts submitted will be reviewed by the scientific committee of the conference, which is composed of experts selected for their demonstrated knowledge of particular topics. Authors will be notified of the results of the review process by email.
If your paper is accepted, it will be assigned to either a lecture session or a poster session in the form of a poster displayed onsite. Prepare your presentation accordingly, following the guidelines below. The author's request for the presentation format is taken into consideration, but the final decision to assign a presentation in a lecture or a poster session rests with the evaluation committee.
Each accepted paper must be presented by one of the authors in person at the conference according to the published schedule. At least one of the authors must register for the conference before the author registration deadline. Failure to do so will result in the automatic withdrawal of the paper from BOTH the conference program and proceedings on IEEE Xplore.
Topics
- Biophotonics, Novel Sensing, and Advanced Imaging
- Green Photonics, Energy, and Related Technologies
- High-Power Laser Technology, Ultrafast Optics and Applications
- Nonlinear Optics, Nanophotonics and Plasmonics
- Photonic Materials
- Photonics and Artificial Intelligence
- Photonic Theory, Design, and Simulations
- Quantum Light-Matter Interactions: Sensing, Communications, and Information Processing
- Semiconductor Photonics
How to proceed
Abstracts may be no longer than 2 pages, including all text, figures, and references. Please note that after the submission deadline the list and the order of the authors cannot be modified, and must remain unchanged in the final version of the manuscript.
- Abstracts must be submitted according to the template below to ensure abstracts will be readable through the online review system and adhere to IEEE publication policies;
- Oral: Oral presentations will last 15 minutes, including 3 minutes for questions. Spaces are limited. Those who are not successful in securing an oral presentation may be offered to present their abstract in a poster format.
- Poster: Presenters will be asked to be available to answer questions during a dedicated poster viewing time (onsite).
- Each author may submit up to (3) three abstracts. The presenting author (underlined) must be registered for the conference in order for the abstract to be accepted and be allowed to give the oral presentation or to present the poster. A maximum of (2) two presentations per registration will be allowed.
- Use the below template to prepare your PDF.
- Submitters can use the IEEE format, for both oral and poster.
Abstract Requirements
Abstracts may be no longer than 2 pages, including all text, figures, and references. Please note that after the submission deadline the list and the order of the authors cannot be modified, and must remain unchanged in the final version of the manuscript.
File Size Limit
Authors will be permitted to submit files weighing up to 3 MB.
Writing Language
English is the official language of the conference. As a result, all papers must be entirely submitted (and presented) in English.
Authors List
The authors' name(s) and affiliation(s) appear below the title in capital and lowercase letters. Photonics North does not perform blind reviews, so be sure to include the author list in your submitted paper. Papers with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.
Authors must submit their abstract online through the abstract submission system:
- First step: Once your abstract is written according to the instructions given in the template, choose your preferred session and a second choice in the “Sessions” link under “Program” on the conference homepage.
- Second step: Click on the “Submit your abstract” link at the bottom of this page. This will take you to a specific “Abstract submission” page: follow the instructions on this page.
- Third step: You will receive an automated email to confirm that we have received your abstract. Follow the instructions in this email and the link that will enable you to access your file and author entry forms at any time before the abstract submission deadline. The secretariat will process your request and send you an official confirmation email when your submission is validated. If you have not received a confirmation in the following 5 days, please contact [email protected].
- Fourth step: Following this process, the scientific committee of the conference will review your abstract and inform you whether or not it is accepted, in which session, with or without modifications, and as an oral presentation (onsite) or a poster (onsite).